Computer Network Administrators

Businesses use computer networks for several reasons. One important reason is that networks make it easy for many employees to share hardware and software as well as printers, fax machines, and modems. For example, it would be very expensive to buy individual copies of word-processing programs for each employee in a company. By investing in a network version of the software that all employees can access, companies can often save a lot of money. Also, businesses that rely on databases for daily operations use networks to allow authorized personnel quick and easy access to the most updated version of the database. 

Networks vary greatly in size; even just two computers connected together are considered a network. They can also be extremely large and complex, involving hundreds of computers in various geographical locations around the world. A good example of a large network is the Internet, which is a system that allows people from every corner of the globe to access millions of pieces of information about any subject under the sun. Besides varying in size, networks are all at least slightly different in terms of configuration, or what the network is designed to do; businesses customize networks to meet their specific needs. All networks, regardless of size or configuration, experience problems. For example, communications with certain equipment can break down, users might need extra training or forget their passwords, back-up files may be lost, or new software might need to be installed and configured. Whatever the crisis, computer network administrators must know the network system well enough to diagnose and fix the problem.

Computer network administrators or specialists may hold one or several networking responsibilities. The specific job duties assigned to one person depend on the nature and scope of the employer. For example, in a medium-size company that uses computers only minimally, a computer network specialist might be expected to do everything associated with the office computer system. In larger companies with highly sophisticated computing systems, computer network administrators are likely to hold narrower and better-defined responsibilities. The following descriptions highlight the different kinds of computer network administrators.

In the narrowest sense, computer network administrators are responsible for adding and deleting files to the network server, a centralized computer. Among other things, the server stores the software applications used by network users on a daily basis. (Many software applications are now available via cloud computing services, and network administrators ensure that people can access these programs through the Internet.)  Administrators update files from the database, e-mail, and word-processing applications. They are also responsible for making sure that printing jobs run properly. This task entails telling the server where the printer is and establishing a printing queue, or line, designating which print jobs have priority.

Another duty of some network administrators is setting up user access. Since businesses store confidential information on the server, users typically have access to only a limited number of applications. Network administrators tell the computer who can use which programs and when they can use them. They create a series of passwords to secure the system against internal and external spying. They also troubleshoot problems and questions encountered by staff members.

Network administrators are in charge of all network communications, most of which operate over wires, fiber optics, or wireless links. When users encounter communications problems, they call the network administrator. A typical communications problem is when a user cannot send or receive files from other computers. Since users seldom have a high level of technical expertise on the network, the network administrator knows how to ask appropriate questions in user-friendly language to determine the source of the problem. If it is not a user error, the network administrator checks the accuracy of computer files, verifies that modems are functioning properly, and runs tests on the communications lines using special equipment. If the problem proves to be too difficult for the network administrator to resolve, he or she seeks help directly from the manufacturer or warranty company.

Network administrators also gather data to evaluate the network’s or system’s performance and help make it perform better and faster. They keep detailed records of the number of communications transactions made, the number and nature of network errors, and the methods used to resolve them. These records help them address problems as they arise in the future.

In companies with large computer systems, network security specialists concentrate solely on system security. They set up and monitor user access and update security files as needed. For example, it is very important in universities that only certain administrative personnel have the ability to change student grades in the database. Network security specialists must protect the system from unauthorized grade changes. They grant new passwords to users who forget them, record all nonauthorized entries, report unauthorized users to appropriate management, and change any files that have been tampered with. They also maintain security files with information about each employee.

Network systems administrators who specialize in Internet technology are essential to its success. One of their responsibilities is to prepare servers for use and link them together so others can place files on them. At sites that are set up to handle secure credit card transactions, administrators set up the secure server that handles this job. They also monitor site traffic and take the necessary steps to ensure uninterrupted operation. In some cases, the solution is to provide additional space on the server. In others, the only solution might be to increase bandwidth by upgrading the connection linking the site to the Internet.